Project Description: To Furnish, Deliver and Install a New RFID Security System, including all associated components, and to Remove and Dispose of Existing RFID Equipment for the University of Hawaii Maui College Library.

Refer to Technical Specifications (Attachment 2) and Special Provisions (Attachment 3) for full details and requirements.

Qty 25000 = RFID tags (new), square or rectangle, Encoded, with Barcode size 1.97” x 1.97” or 2” x 3”
Delivery location: Library Building, 3rd Floor

Qty 3000 = RFID tags (new), Full Disc (X-Range) Tag + Printing 1 Color, Encoded, with Barcode
Delivery location: Library Building, 3rd Floor

Qty 1 = RFID plexiglass gate direct mount (new), 2 aisle, clear panels with LED light colors
Delivery location: Library Building, 2nd Floor

Qty 1 = RFID gate, single-aisle, baseplate model with mounting pad (new)
Delivery location: Library Building, 2nd Floor

Qty 2 = Shielded RFID staff workstations (new)
Delivery location: Library Building, 2nd Floor

Qty 1 = Shielded RFID staff workstations (new)
Delivery location: Library Building, 2nd Floor

One (1) month use of one (1) Portable Tagging/Circulation Machine Station to support operations during the re-tagging project.
Delivery location: Library Building, 3rd Floor

Removal and disposal of existing RFID equipment as per the Technical Specifications

Special Instructions
1. All vendors shall review the attached documents before submitting a quotation. The submittal of a quote shall be considered as acceptance of the specifications as published, as well as agreement to the University of Hawaii Terms and Conditions (Attachment 1)

(1) UH Terms & Conditions Applicable to All Purchase Orders

(2) Technical Specifications

(3) Special Provisions

2. Hawaii Compliance Express: Quotes of $2,500 or more will require a Certificate of Vendor Compliance in compliant status at time of award (HRS 103D-310(c). If a vendor does not have a compliant certificate, the vendor\'s quote will be disqualified, and the next lowest quote will be considered. For more information, refer to: https://vendors.ehawaii.gov/hce/

3. Questions shall be submitted via email to Shannon Alueta, email: salueta@hawaii.edu no later than 3:00 p.m. Hawaii Standard Time (HST) on March 31, 2026.

4. SITE VISIT will be held at the UH Maui College Library on March 31, 2026 at 10:00 am. Vendors who intend to submit a response for this Request for Quotation are strongly encouraged to attend the site visit to assist in the preparation of their responses.

5. Quote must be valid for a minimum of 60 days after the Request for Quotation closing date.

6. Award will be based on the total aggregate amount. Award is subject to availability of funds.

7. Price shall be Inside Delivery, F.O.B destination including all costs for shipping, handling, delivery, installation of new equipment, removal and disposal of the existing equipment, and applicable charges and taxes.

University of Hawaii Maui College
Library Building - 2nd & 3rd Floors
310 W. Kaahumanu Avenue
Kahului, HI 96732

8. Delivery is required within 90 consecutive calendar days after receipt of order (ARO).

9. Damages incurred during shipment, assembly and/or delivery of goods/products will be the responsibility of the vendor.

10. The return and replacement of defective goods/products will be the responsibility of the vendor to make the arrangements with the shipping company. All shipping expenses shall be paid by the vendor.

11. Upon request, the following documents shall be provided to the University:
(a) Manufacturer literature or brochure with technical data and illustrations of the product being offered. (b) Warranty information for the proposed unit.

12. Vendor receiving the award is required to provide the following documentation before a purchase order is issued. Note: Do not make any purchase until the approved purchase order is provided.

(1) Hawaii Compliance Express Certificate of Vendor Compliance
(2) Certificate of Liability Insurance (refer to Special Provisions Attachment 3)
(3) Signed Superquote Award notice