Project Description:
Replace fire suppression system in main kitchen, consisting of Amerex (or equivalent) 3.75 gallon KP tank, 4 brackets, 1 MRM, 8 detectors, 1 N2 cartridge, 21 nozzles, 1 vent check, 1 pull station, 4 swivels, 1 gas valve kit, 8 links, 15 pulleys, 3 seals EMT 303, 8 - 3/8 pipe seal 170, 10 plugs.
Price to include dump test.

Replace fire suppression system in bakery, consisting of 2 Amerex (or equivalent) 2.5 gallon gallon KP tank, 2 brackets, 1 MRM, 4 detectors, 4 links, 1 N2 cartridge, 12 nozzles, 1 vent check, 1 pull station, 2 swivels, 8 links, 10 pulleys, 1 seal EMT 303, 2 - 3/8 pipe seal 170, 3 plugs, also include one 6L Wet Chem C260 Fire Extinguisher.
Price to include dump test.

Replace fire suppression system in gourmet kitchen, consisting of 2 Amerex (or equivalent) 2.5 gallon gallon KP tank, 2 brackets, 1 MRM, 4 detectors, 4 links, 1 N2 cartridge, 11 nozzles, 1 vent check, 1 pull station, 3 swivels, 4 links, 15 pulleys, 1 seal EMT 303, 2 - 3/8 pipe seal 170, 4 plugs.
Price to include dump test.

Replace fire suppression system in Corner Cafe, consisting of 1 Amerex (or equivalent) 3.75 gallon gallon KP tank, 1 bracket, 1 MRM, 3 detectors, 3 links, 1 N2 cartridge, 9 nozzles, 1 vent check, 1 pull station, 1 gas valve kit, 3 swivels, 3 links, 12 pulleys, 1 seal EMT 303, 2 - 3/8 pipe seal 170, 4 plugs, 6L Wet Chem C260.
Price to include dump test.

Special Instructions
1. All Offerors shall review the following attached documents before submitting a quotation, and any bid awarded shall comply with the terms of these documents.
a. Attachment 265.2 Insurance Requirements
Note: Since vendor will be supplying materials and services and not renting any premises, “Damage to Rented Premises” insurance in the amount of $250,000 is NOT required.
b. Terms and Conditions for POs
c. Techinical Specifications

2. All bidders must physically inspect the job site located at Hawaii Community College in Hilo, at 1175 Manono Street. To arrange an inspection, contact the facilities manager Steve Capeder at Capeder@hawaii.edu. Any bids submitted by vendors who did not physically inspect the job site via appointment with the facilities manager will be disqualified.

3. Submitted bids shall include all material and non-material costs necessary to replace the existing fire suppression systems including, labor costs, equipment costs, foreign taxes, transportation costs, vehicle costs, air freight costs, shipping costs, supply costs, mobilization costs, insurance premiums, warranty costs, administrative support costs, rental costs, overhead costs, cost to demo existing equipment, expediting fees and all applicable taxes (Federal and State) delivered FOB destination: Hawaii Community College, Bldg #322, 200 W. Kawili Street, Hilo HI 96720. Items listed for each kitchen are HCC’s best estimate, and each bidder should confirm on their own of additional items are needed, and if so, communicate that to HCC so that an addendum may be made prior to bid submission.

4. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for Hawaii Island. The GET is not applied to shipping or delivery charges.

5. Damages incurred during shipment, assembly and/or delivery of goods will be the responsibility of the vendor

6. All requisitioner inquiries to the bidders shall be answered within 24 hours. If inquiries are not answered within 24 hours, the requisitioner reserves the right to award the next lowest bidder.

7. Award is subject to availability of funds.

8. Upon award of the request for quotation, the winning bidder must be able to provide Certificate of Vendor Compliance (Under HRS 103D-310(c), for purchases of $2,500 or more, the University of Hawaii must verify vendor compliance with all laws governing entities doing business in the State of Hawaii.) For information relating to registering and obtaining the Certificate of Vendor Compliance, please access the following website: https://vendors.ehawaii.gov/hce/splash/welcom.html

9. Should the bidder require any of the following, their bid may be disqualified: 1) Taking exception to any of the specification, terms or conditions in the RFQ, or UH purchase order (see attached Terms & Conditions for all POs); 2) Placing condition on the furnishing of the items offered; 3) Inclusion of a quotation or order form containing additional specifications, terms or conditions; and 4) Referencing external documents containing additional specification, terms or conditions.

10. Bid will be awarded in aggregate, not by line item.

11. Quote must be valid for 90 days to allow for internal approvals and processing time.