Project Description:
See the attached file for the scope of work and other details.

Special Instructions
1. Bid prices shall be F.O.B. destination, including all shipping, handling, freight, and delivery costs (front door) and shall include all applicable taxes.

2. All items must be new and unused. Used or refurbished items will not be considered.

3. The brand name and model numbers indicated in this specification are included as a measure of quality and performance. Any brand or manufacturer of equal or better quality and performance than that specified will be considered for acceptance by the University upon submission of a written request for approval of the proposed substitution with manufacturer’s literature or spec sheets containing technical data and illustrations of the proposed equipment being offered. The University reserves the right to reject and deny any substitution that may, in its discretion, deem unequal, and the findings in the regard shall be accepted by the offeror as final and binding. An offer which includes a substitution shall be considered only if the substitution has been approved in advance by the University.

Please email substitution requests to the requisitioner, Wayde Oshiro (waydeo@hawaii.edu), no later than 48 hours prior to bid closing.

4. Awarded/named vendor shall be responsible for meeting all requirements necessary for the University to obtain a “Certificate of Vendor Compliance” for the vendor who must be compliant with the requirements of Hawaii Revised Statute Sections 103D- 310(c). Non-compliance at bid award will result in vendor disqualification. To learn more about vendor compliance requirements, go to https://vendors.ehawaii.gov/hce/splash/welcome.html

5. Vendor is required to provide a valid Certificate of Insurance (COI) upon award. See https://www.hawaii.edu/offices/risk-management/insurance/#certificate for details.

6. P.O. will only be awarded to the vendor named in the “Vendor” box. Bidding on behalf of another vendor or in “care of” (c/o) addresses will not be accepted.

7. Offerors must provide quotations on all items in order to be considered for award. Award shall be made to the lowest responsive offeror on the total aggregate quotation. Failure to bid on all items listed will result in disqualification of the bid.

8. Quantity subject to change based on funding availability.

9. Full manufacturer and installation warranty included.

10. Quote valid for 60 days.

Location: Leeward Community College, Pearl City campus. The units will be installed on the 2nd Floor of the Library, Learning Commons Building.

Site visit hours: 8 am to 4 pm, Monday-Friday. The Library (3rd floor) is under renovation and closed to the public.
Visits are required and must be scheduled in advance.

Questions: Please email your questions to waydeo@hawaii.edu no later than 48 hours prior to bid closing.
No phone calls.