Project Description:
Meeting pod with the required following specifications:

1. Accommodate 1 - 4 people.
2. Minimum interior dimensions: 92” width x 84” height x 50” depth
3. Door must provide a clear opening of at minimum 32 inches.
4. Door must have the ability to be locked.
5. A ventilation system that accommodates up to 4 people.
6. Soundproofing that reduces outside noise level by a minimum of 28 dB.
7. Lighting with a minimum color temperature of at least 4000K.
8. One table with the ability to fold up against the wall to create additional space when needed for accessibility. At minimum, it must be able to fit one laptop and mouse.
9. One sofa with the ability to fold up against the wall to create additional space when needed for accessibility.
10. Occupancy sensor
11. Must be ADA compliant. Doorway must be flush with the floor. If doorway is not flush with the floor, it must have a removable ramp to facilitate wheelchair access.

A moveability kit is optional, but preferred.

Special Instructions
Please include all taxes in your bid. If there are no taxes quoted as a separate line item, please explain this in the Note to Buyer when submitting your bid.

The winning bidder must deliver and install the pod inside the Princeville Public Library no later than December 31, 2026. Price shall be all- inclusive, covering shipping, handling, delivery, unpacking, assembly, installation, and removal and disposal of all packaging materials and debris.

If bid is $25,000 or more, vendor must furnish proof of compliance with the requirements of Hawaii Revised Statutes ASS 103-53 by presenting a Certificate of Vendor Compliance (Hawaii Compliance Express http://vendors.ehawaii.gov) that reflects a Compliant status for the Department of Taxation and Internal Revenue Service items OR an approved Hawaii Tax Clearance Application Form A-6.

Federal funds will be used for this purchase. If bid is $25,000 or more, vendor must furnish this signed form certifying that the vendor is not debarred or suspended from doing business with the government (https://www.rcuh.com/policies-forms-documents/attachment-22- certification-regarding-debarment-suspension-and-other-responsibility- matters.pdf).

After the request is closed, the winning bidder will be contacted to confirm stock and estimated delivery/installation date. After these are confirmed, and receipt of Certificate of Vendor Compliance (if required) and debarment certification form (if required), Buyer will award the bidder in SuperQuote and issue a purchase order.

No attachments have been added to this solicitation.