Project Description:
Utility Coolers 1 & 2 (two same units)
Brand: Utility
Model No.: RIR-68-SS-2S-H
Serial No.: 10323 A and 10323 B

Replace compressor in each unit.
Furnish and install:
• OEM (Original Equipment Manufacturer) compressor
• OEM controller
• Liquid line drier

Recover the refrigerant, evacuate the system, weigh in the factory specific refrigerant charge, start up and test the systems operation. Test for other faults or problems with the unit. Run troubleshooting on the unit to detect further problems. File warranty and honor warranty work to the manufacturer of the OEM parts.

Utility Freezer 3 (1 unit)
Brand: Utility
Model No.: RIF-68-SS-2S-H
Serial No.: 10323 C

Furnish and install controller with OEM parts. Test for proper operation. Run troubleshooting on the unit to detect further problems. File warranty and honor warranty work to the manufacturer of the OEM parts.

Special Instructions
Vendors are advised to review all the special instructions and specifications carefully and thoroughly.

1. Quote must be valid for a minimum of 60 consecutive calendar days after the bid closing date. Please update your bid document to reflect 60 days.

2. The submittal of a quote shall be considered as acceptance of the specifications as published, as well as agreement to the University of Hawaii Terms and Conditions, Applicable to All Purchase Orders. (Attachment 3)

3. Hawaii Compliance Express: Quotes of $2,500 or more will require a Certificate of Vendor Compliance in compliant status before purchase order is issued (HRS 103D-310(c) as the University of Hawaii must verify compliance with all laws governing entities doing business in the State of Hawaii. If a vendor does not have a compliant certificate, the vendor\\\\\\\'s quote will be disqualified, and the next lowest quote will be considered. For more information, refer to: https://vendors.ehawaii.gov/hce/

4. Award will be in aggregate and subject to availability of funds. The award of contract, if awarded, shall be made to the lowest responsive and responsible bidder on the Total Price. The University of Hawaii reserves the right to cancel the Request for Quotation due to funding.

5. Quote Price shall be F.O.B destination including all material costs, labor costs, equipment costs, transportation costs, vehicle costs, shipping costs, supply costs, insurance premiums, rental costs and all applicable taxes.

6. Tax Liability: Both out-of-state and Hawaii bidders are advised the amount bid on this Request for Quotation is subject to General Excise Tax (GET) imposed by Chapter 237, Hawaii Revised Statutes (HRS). Maximum Tax Rate for Maui County is 4.712%. Tax shall be considered included in your total cost quoted.

7. Delivery is required within 30 days after receipt of order (ARO). Do not make any purchases until the approved purchase order is provided.

8. Damages incurred during shipment, assembly and/or delivery of goods/products will be the responsibility of the vendor.

9. Upon request the following shall be provided to the University:
a) Itemized quote

10. Site Visit: A site visit is highly recommended.
To schedule a site visit, please contact Darryll Naeole or Douglas Paul at MFICOPS@hawaii.edu
Deadline for site visit is 10/14/2026

11. Questions shall be submitted to Darryll Naeole or Douglas Paul via email only (MFICOPS@hawaii.edu) by 10/14/2026

12. Required documentation before a Purchase Order is issued.
a) Hawaii Compliance Express Certificate of Vendor Compliance
b) Certificate of Liability Insurance (see Special Provisions Attachment)
c) Signed SuperQUOTE award notice.
d) EPA Certification
e) Quote Itemization (if requested).

13. Vendor is required to hold a federal EPA Section 608 Type II or Universal Technician Certification.

Addendum
10/16/26
New Site Visit and Question deadline: 10/23/2026