Project Description:
KA ULU BUILDING VRF SYSTEM
Replace the failed Fujitsu Admor HVAC control board (or approved equivalent) for the Ka Ulu Building VRF system. Upon completion of the repairs, the Contractor shall perform testing and verify the HVAC system is operating properly, with all work areas cleaned and restored to a safe condition.

If submitting a quote for a product substitute, advance approval is required. The University may, at its discretion, reject or deny any product offer that it deems to not be equal, and the findings in this regard shall be final and binding.

PAINA BUILDING EF5 DRIVE REPLACEMENT
Replace the failed Allen-Bradley 22B-D012N104 PowerFlex 40- 5.5 kW / 7.5 HP 480V AC Drive (or approved equivalent) on Paina EF5. Upon completion of the repairs, the Contractor shall perform testing and verify the HVAC system is operating properly, with all work areas cleaned and restored to a safe condition.

If submitting a quote for a product substitute, advance approval is required. The University may, at its discretion, reject or deny any product offer that it deems to not be equal, and the findings in this regard shall be final and binding.

MAIN CHILLER PLANT FLUSH AND CLEAN COOLANT MAINTENANCE
Chemically clean and flush the coolant system for the YMC2 chiller located at the Main Chiller Plant. Brush and clean the heat exchanger tubes to remove buildup and maintain proper heat transfer. Upon completion of maintenance, the Contractor shall perform testing and verify the system is operating properly, with all work areas cleaned and restored to a safe condition.

MAIN CHILLER PLANT CHILLER 1 REPLACEMENT
Replace the chilled water isolation valve actuator for Chiller 1 at the Main Mechanical Plant at UH Maui College. Provide and install one (1) Bray Actuator, Part #VA-9075-03 (or approved equivalent). Upon completion of the repairs, the Contractor shall perform testing and verify the HVAC system is operating properly, with all work areas cleaned and restored to a safe condition.

If submitting a quote for a product substitute, advance approval is required. The University may, at its discretion, reject or deny any product offer that it deems to not be equal, and the findings in this regard shall be final and binding.

KA LAMA BUILDING REGISTER AND DUCT REMOVAL
Remove ceiling tiles as necessary to access the abandoned ductwork located within the ceiling. Remove and properly dispose of the abandoned registers, ductwork, and associated materials. Upon completion of the work, the Contractor shall ensure the work area is cleaned and restored to a safe condition.

IMPORTANT NOTES:
• Work may involve temporary shutdown of AC.
• All work to be done during normal campus hours: Monday - Friday
from 7:00 a.m. - 3:30 p.m. Hawaii Standard Time (HST).
• Must be completed, tested, and certified operational within 90 consecutive
calendar days from the date designated in the approved Purchase Order.
• Vendor must properly dispose of project waste off UHMC campus property.

Special Instructions
1. All vendors are advised to review the Special Instructions and all attachments to this Request for Quotation. Submission of a quote confirms that the vendor has carefully examined these documents, and agrees to the University of Hawaii Terms & Conditions applicable to all Purchase Orders.

ATTACHMENTS:
(1) Technical Specifications
(2) Requirements for Chapter 104 HRS (Wages and Hours) *PREVAILING WAGE MUST BE PAID WHILE ON THIS PROJECT.*
(3) Special Provisions
(4) University of Hawaii Terms & Conditions Applicable to all Purchase Orders
(5) University of Hawaii General Provisions for Construction Request for Quotations
(6) Attachment C Bid Bonds/Performance Bonds
(7) Listing of Joint Contractor and/or Subcontractors
(8) Certification of Compliance with HRS 396-18, Safety and Health Programs
(9) Itemized Quote (Sample)

2. QUOTE VALID FOR: Minimum of sixty (60) consecutive calendar days after the Request for Quotation closing date. PLEASE REMEMBER TO UPDATE YOUR BID DOCUMENT TO REFLECT 60 DAYS.

3. BASIS FOR AWARD: Award will be based on the total aggregate amount. Award is subject to availability of funds.

4. REQUIRED DOCUMENTATION FOR AWARD: Vendor receiving the award is required to provide the following documentation before purchase order is issued:

(1) Hawaii Compliance Express Certificate of Vendor Compliance
(2) Certification of Insurance (refer to Special Provisions Attachment 2)
(3) Contractor Licenses Required: C52
(4) Itemization of quote: upon request
(5) Attachment C Bid Bonds/Performance Bonds (as applicable)
(6) Listing of Joint Contractor and/or Subcontractors
(7) Certification of Compliance with HRS 396-18, Safety and Health Programs (as applicable)
(8) Signed Super Quote Award notice

5. QUESTIONS & REQUESTS FOR SUBSTITUTION: shall be submitted via email to Herman Andaya, email handaya@hawaii.edu no later than 12:00 p.m. Hawaii Standard Time (HST), October 12, 2026.

6. SITE VISIT HIGHLY RECOMMENDED: A site visit will be held on October 9, 2026.
Please meet Herman Andaya at the Operations & Maintenance Building at 9:00 a.m. The initial inspection is to identify and examine the conditions and to be aware or satisfied as to the character and amount of work to be performed as called for by the specifications. No additional allowance will be granted because of lack of knowledge of such conditions.

7. Project shall be completed within 90 consecutive calendar days from the date designated in the approved Purchase Order.

8. Inclusion of terms and conditions may be grounds for disqualification.

9. WARRANTY: The material furnished shall be new in accordance with the technical specifications. Used or refurbished goods will not be accepted. Contractor shall warrant that all goods furnished under this contract shall be guaranteed for the Manufacturer\'s Standard Warranty from the date of installation. Contractor shall replace and/or repair any defective goods at no cost to the University during the warranty period, provided such defects are not due to abuse or negligence on the part of the University.

10. Quote shall include all labor, materials, tools, equipment, shipping and handling, transportation, freight, travel expenses and applicable taxes and fees necessary to complete the project in accordance with the project description and attached documents.