Project Description:
Gymnasium Floor Refinishing
Quantity: 1,800 sq.ft. (approximate)
Description: Refinishing of existing wood gymnasium flooring, approximately one thousand eight hundred (1,800) square feet, including removal of existing wax layers, surface preparation, light sanding, and application of a new commercial-grade gymnasium floor finish system, per the Technical Specifications.

Damaged Flooring Removal and Replacement
Quantity: 100 sq.ft. (approximate)
Description: Removal and replacement of an isolated section of existing gymnasium flooring, approximately one hundred (100) square feet, with new maple gymnasium flooring to match existing conditions, including disposal of removed materials and integration into the overall floor finishing scope, per the Technical Specifications.

Special Instructions
In the event of conflict between this Special Instructions section and the Special Provisions or Technical Specifications, the Order of Precedence clause of the Special Provisions governs.

1) Vendor Compliance Certification: Bidders must obtain and maintain a “Certificate of Vendor Compliance” through Hawaii Compliance Express (https://vendors.ehawaii.gov/hce/splash/welcome.html), per the Certification Requirements in the Special Provisions. Status must show \\\\\\\\“COMPLIANT” as of bid closing and through issuance of the purchase order.

2) Work Plan and Timeline: Bidders shall include, as part of their quotation, a summary work plan and approximate project timeline for the work described in the Technical Specifications.

3) Insurance: Upon award, the Awardee must provide a Certificate of Liability Insurance naming the University of Hawaii as Additional Insured, per the INSURANCE requirements in the Special Provisions (see Attachment 265.2).

4) Licensing: Bidders must meet the licensing requirements in the LICENSE section of the Special Provisions.

5) Site Condition and Access: The Awardee shall maintain the work site in equal or better condition than at the start of work, and immediately report any damage to University property for repair to the Buyer’s standards, per the applicable provisions of the Special Provisions and Technical Specifications. Access to all buildings and accessible routes must be maintained throughout the work.

6) Site Visit: A site visit to review the scope of work is scheduled for Monday, October 5, 2026 at 10:00 AM at 2465 Campus Rd, Honolulu, HI 96822. Bidders intending to attend must contact the Buyer by e-mail or phone by Friday, October 2, 2026. Bidders are responsible for their own parking (see PARKING in the Special Provisions regarding Owner-furnished passes, where applicable).

7) Award Acceptance and Start of Work: The awarded Bidder must return signed acceptance of award within two (2) business days of award. Onsite work shall begin within ten (10) working days of Notice to Proceed, unless a later start is approved in writing by the Buyer. Work performed on weekends to maintain the project schedule shall be at no additional cost to the University.

8) Completion: All work shall be completed within forty-five (45) calendar days of Notice to Proceed, per the Technical Specifications.