Project Description:
Provide all necessary materials and labor to complete the required repairs on the AAON AHU located at the Fine Arts Auditorium (Serial Number: 201610-CJEC03404). Diagnostic testing has determined that the evaporator fan motor is faulty and requires replacement. The contract work must include the following:

A) Safety & Shutdown: Safely shut down and lock out the unit to establish a safe working environment.

B) Disassembly: Disassemble the necessary components of the unit to gain access to the evaporator fan motor.

C) Motor Replacement: Remove the existing fan motor and replace it with a new, matching OEM or approved equivalent motor.

D) Reassembly & Testing: Reassemble the unit, perform a system start-up, and thoroughly check operations to verify proper functionality.

Special Instructions
1. All questions must be emailed to Tami Langohr, langohr@hawaii.edu, no later than 12 pm on October 6, 2026. A response will be provided no later than 4-12 pm on October 6, 2026

2. Any job site evaluation shall be by appointment only and completed by 12pm on October 6, 2026. Please email Tami Langohr at langohr@hawaii.edu by 10am on October 5, 2026 to schedule your visitation. She will provide confirmation no later than 12pm on October 5,2026.

3. All quotes shall be inclusive of product cost, cost of labor, materials, fees, all applicable taxes, all freight and transportation costs for new (not refurbished) goods to be delivered to Kauai Community College at 3-1901 Kaumualii Highway, Lihue, HI 96766.

4. Services will be completed at Kauai Community College, and all work must be completed between 7:00am and 4:30pm Monday through Friday, unless otherwise agreed upon in advance.

5. Adherence to the University of Hawaii‘s Special Conditions (Attachment A).

6. All bids are subject to University of Hawaii General Provisions for construction request for quotation RFQ Small Purchases (see Attachment B).

7. Contractor\'s license per Chapter 444, HRS (C-52 Ventilating and Air Conditioning Contractor, with a minimum of 5 years of experience working with chillers, VFD, controls, and pumps).

8. All quotations shall be valid for 90 days from the closing date of this request for quote.

9. The exact start date to be coordinated with the Kauai CC Facility Manager and/or Vice Chancellor for Administrative Services after issuance of the purchase order.

10. Only aggregated bids shall be accepted. The University reserves the right to determine the responsiveness of offers to the technical specification provided and the quality of workmanship provided.

11. Should the bidder require any of the following, their bid may be disqualified:

A) Taking exception to any of the specifications, terms or conditions contained in the RFQ;

B) Placing conditions on the furnishing of the items offered;

C) Inclusion of a quotation or order form containing additional specifications, terms and conditions;

D) Referencing external documents containing additional specifications, terms and conditions;

E) The University reserves the right to any possible exemption to be based on technical merits of pre-existing conditions.

12. Bids shall be all-inclusive, including the cost of but not limited to, the cost of materials, supplies, equipment, labor, removal and disposal of old items, insurance, mobilization, freight, warranty, administrative overhead, rental costs, fees, and all applicable taxes and surcharges.

13. Contractor shall be fully aware of and understand the scope of work prior to the submission of a bid as to the existing conditions and limitations under which the work is to be performed.

14. Award is subject to funding availability.

15. Upon notification of award, vendor must return signed award along with Wage Certification to acknowledge compliance with the requirements of Section 103-55, HRS, and Certificate of Insurance as required under the attached Special Conditions (see Section 4 of Attachment A).

16. Per HRS ASS103D-310(c), awarded offerors must comply with State business laws by providing a “Certification of Vendor Compliance” showing “COMPLIANT” status on Hawaii Compliance Express (http://vendors.ehawaii.gov/hce).