Project Description:
4 Club Car Carryall 300 or approved substitution, with the attached technical specifications.

Special Instructions
1. All offerors shall review these Special Instructions and ensure compliance with all requirements prior to submitting a quotation.

2. Technical specifications are attached. (See Files located at the top right of the solicitation page.)

3. If the offeror is awarded this RFQ and the remittance address differs from the offeror\'s order address, the offeror shall indicate the appropriate remittance address in the Note to Buyer section.

4. The brand, catalog, and/or model number(s) identified in this solicitation are provided as a measure of quality, style, appearance, and performance. Any brand or model of comparable or better quality and performance than that specified may be considered for acceptance by the University.

5. Requests for substitutions must be emailed to fredhiga@hawaii.edu no later than 12:00 p.m. on October 7, 2026. Substitution requests will be reviewed, and responses will be provided by 12:00 p.m. on October 9, 2026.

6. The vendor shall invoice only for goods and services actually received and accepted by the University.

7. If the quotation is $2,500.00 or more, the University of Hawaii must verify vendor compliance with all applicable laws governing entities doing business in the State of Hawaii, regardless of the method of payment. A Certificate of Vendor Compliance is required for all vendors, including vendors located outside the State of Hawaii. Vendors may utilize the Hawaii Compliance Express (HCE) online service to demonstrate and maintain applicable compliance status.

8. All prices shall be F.O.B. destination and shall include all applicable taxes, freight, delivery charges, fees, and other costs necessary to deliver the items to the University.

9. Delivery shall be completed within 180 consecutive calendar days after receipt of the Purchase Order (PO).

10. All items provided under this solicitation shall be brand new. Refurbished, reconditioned, previously used, or demonstration units will not be accepted.

11. Warranty repair services shall be available and provided locally on the island of Oahu.

12. Warranty service requests shall be acknowledged and/or responded to within 24 hours of notification by the University.

13. Any transportation, pickup, delivery, or other transportation-related costs required to perform warranty repairs on the utility vehicle(s) shall be provided at no additional cost to the University.