Project Description:
IKE LEA - CHILLER TRANSFORMER TESTING

Inspect and test the transformer supplying power to the chiller at Ike Lea Building
• Visually inspect the transformer and electrical connections.
• Check transformer grounding and bonding.
• Perform insulation resistance (Megger) testing.
• Perform winding resistance testing.
• Perform transformer turns ratio testing.
• Verify secondary voltage.
• Verify phase rotation and voltage balance.
• Energize the transformer and verify proper operation.
• Confirm proper and stable power supply to the chiller.
• Provide a report documenting test results and any deficiencies found.

IMPORTANT NOTES:
• Work may involve temporary localized shutdown of electrical service.
• All work to be done during normal campus hours: Monday - Friday from 7:00 a.m. - 3:30 p.m. Hawaii Standard Time (HST).
• Must be completed, tested, and certified operational within 90 consecutive calendar days from the date designated in the approved Purchase Order.

Special Instructions
Vendors are advised to review all the special instructions and specifications carefully and thoroughly.

1. The submittal of a quote shall be considered as acceptance of the specifications as published, as well as agreement to the University of Hawaii Terms and Conditions, Applicable to All Purchase Orders. (Attachment 2)

ATTACHMENT 1: Special Provisions (includes insurance requirements and Sample Certificate of Insurance).
ATTACHMENT 2: University of Hawaii Terms and Conditions Applicable to all Purchase Orders.

2. Hawaii Compliance Express: Quotes of $2,500 or more will require a Certificate of Vendor Compliance in compliant status before purchase order is issued (HRS 103D-310(c) as the University of Hawaii must verify compliance with all laws governing entities doing business in the State of Hawaii. If a vendor does not have a compliant certificate, the vendor\'s quote will be disqualified, and the next lowest quote will be considered.

For more information, refer to: https://vendors.ehawaii.gov/hce/

3. Award will be in aggregate and subject to availability of funds. The award of contract, if awarded, shall be made to the lowest responsive and responsible bidder on the Total Price. The University of Hawaii reserves the right to cancel the Request for Quotation due to funding.

4. Quote must be valid for a minimum of 60 consecutive calendar days after the bid closing date.

5. Quote Price shall be F.O.B destination including all material costs, labor costs, equipment costs, transportation costs, vehicle costs, shipping costs, supply costs, insurance premiums, rental costs and all applicable taxes.

6. Tax Liability: Both out-of-state and Hawaii bidders are advised the amount bid on this Request for Quotation is subject to General Excise Tax (GET) imposed by Chapter 237, Hawaii Revised Statutes (HRS). Maximum Tax Rate for Maui County is 4.712%. Tax shall be considered included in your total cost quoted.

7. Delivery is required within 90 days after receipt of order (ARO). Do not make any purchases until the approved purchase order is provided.

8. Damages incurred during shipment, assembly and/or delivery of goods/products will be the responsibility of the vendor.

9. Upon request the following shall be provided to the University:
a) Itemized quote
b) Certification of Insurance (refer to Special Provisions Attachment)
c) Contractor Licenses Required: C13

10. SITE VISIT HIGHLY RECOMMENDED: A site visit will be held on September 22, 2026. Please meet Herman Andaya at the Operations & Maintenance Building at 9:00 a.m. The initial inspection is to identify and examine the conditions and to be aware or satisfied as to the character and amount of work to be performed as called for by the specifications. No additional allowance will be granted because of lack of knowledge of such conditions.

11. Questions shall be submitted to Herman Andaya via email to Herman Andaya, email handaya@hawaii.edu no later than 12:00 p.m. Hawaii Standard Time (HST), September 23, 2026.

12. Required documentation before a Purchase Order is issued.
a) Hawaii Compliance Express Certificate of Vendor Compliance
b) Certificate of Liability Insurance (see Special Provisions Attachment)
c) Signed SuperQUOTE award notice.
d) Quote Itemization (if requested).