Project Description:
PILINA BUILDING PIPE INSULATION
The Contractor shall furnish and install new insulation on the existing piping above Pilina Building Room 121 and the 1st Floor Electrical Room to prevent condensation and water dripping onto the ceiling tiles below. The Contractor shall remove and properly dispose of any deteriorated or damaged existing insulation, prepare the piping as necessary, and install new insulation in accordance with applicable manufacturer specifications and industry standards to provide a complete and properly sealed installation. Price shall include all labor, supervision, materials, insulation, equipment, tools, removal and disposal of existing insulation, transportation, travel expenses, cleanup, and all applicable taxes and fees necessary to complete the project.

IMPORTANT NOTES:
• Work may involve temporary shutdown of Pilina Building AC.
• All work to be done during normal campus hours: Monday - Friday from 7:00 a.m. - 3:30 p.m. Hawaii Standard Time (HST).
• Must be completed, tested, and certified operational within 90 consecutive calendar days from the date designated in the approved Purchase Order.
• Vendor must properly dispose of project waste off UHMC campus property.

Special Instructions
1. All vendors are advised to review the Special Instructions and all attachments to this Request for Quotation. Submission of a quote confirms that the vendor has carefully examined these documents, and agrees to the University of Hawaii Terms & Conditions applicable to all Purchase Orders.

ATTACHMENTS:
(1) Technical Specifications
(2) Requirements for Chapter 104 HRS (Wages and Hours) *PREVAILING WAGE MUST BE PAID WHILE ON THIS PROJECT.*
(3) Special Provisions
(4) University of Hawaii Terms & Conditions Applicable to all Purchase Orders
(5) University of Hawaii General Provisions for Construction Request for Quotations
(6) Attachment C Bid Bonds/Performance Bonds
(7) Listing of Joint Contractor and/or Subcontractors
(8) Certification of Compliance with HRS 396-18, Safety and Health Programs
(9) Itemized Quote (Sample)

2. QUOTE VALID FOR: Minimum of sixty (60) consecutive calendar days after the Request for Quotation closing date.

3. BASIS FOR AWARD: Award will be based on the total aggregate amount. Award is subject to availability of funds.

4. REQUIRED DOCUMENTATION FOR AWARD: Vendor receiving the award is required to provide the following documentation before purchase order is issued:

(1) Hawaii Compliance Express Certificate of Vendor Compliance
(2) Certification of Insurance (refer to Special Provisions Attachment 2)
(3) Contractor Licenses Required: C2
(4) Itemization of quote: upon request
(5) Attachment C Bid Bonds/Performance Bonds (as applicable)
(6) Listing of Joint Contractor and/or Subcontractors
(7) Certification of Compliance with HRS 396-18, Safety and Health Programs (as applicable)
(8) Signed Super Quote Award notice

5. QUESTIONS & REQUESTS FOR SUBSTITUTION: shall be submitted via email to Herman Andaya, email handaya@hawaii.edu no later than 12:00 p.m. Hawaii Standard Time (HST), September 11, 2026.

6. SITE VISIT HIGHLY RECOMMENDED: A site visit will be held on September 10, 2026. Please meet Herman Andaya at the Operations & Maintenance Building at 9:00 a.m. The initial inspection is to identify and examine the conditions and to be aware or satisfied as to the character and amount of work to be performed as called for by the specifications. No additional allowance will be granted because of lack of knowledge of such conditions.

7. Project shall be completed within 90 consecutive calendar days from the date designated in the approved Purchase Order.

8. Inclusion of terms and conditions may be grounds for disqualification.

9. WARRANTY: The material furnished shall be new in accordance with the technical specifications. Used or refurbished goods will not be accepted. Contractor shall warrant that all goods furnished under this contract shall be guaranteed for the Manufacturer’s Standard Warranty from the date of installation. Contractor shall replace and/or repair any defective goods at no cost to the University during the warranty period, provided such defects are not due to abuse or negligence on the part of the University.

10. Quote shall include all labor, materials, tools, equipment, shipping and handling, transportation, freight, travel expenses and applicable taxes and fees necessary to complete the project in accordance with the project description and attached documents.