Project Description:
To provide packing and moving services for UH Maui College.
Remove designated unwanted furniture and materials from each room as noted on Attachment #3 to a location designated by Operations and Maintenance Dept.

Special Instructions
Vendors are advised to review all the special instructions and specifications carefully and thoroughly.

1. The submittal of a quote shall be considered as acceptance of the specifications as published, as well as agreement to the University of Hawaii Terms and Conditions, Applicable to all Purchase Orders. (Attachment #2)

Attachment 1: Special Provisions (includes insurance requirements and Sample Certificate of Insurance).

Attachment 2: University of Hawaii Terms and Conditions Applicable to all Purchases Orders 2025.

Attachment 3: Move detail

2. Hawaii Compliance Express: Quotes of $2,5000 or more will require a Certificate of Vendor Compliance in compliant status before purchase order is issued (HRS 103D-310 (c) as the University of Hawaii must verify compliance with all laws governing entities doing business in the State of Hawaii. If a vendor does not have a compliant certificate, the vendor\'s quote will be disqualified, and the next lowest quote will be considered. For more information, refer to https://vendors.ehawaii.gov/hce/

3. Award will be in aggregate and subject to availability of funds. The award of contract, if awarded, shall be made to the lowest responsive and responsible bidder on the Total Price. The University of Hawaii reserves the right to cancel the Request for Quotation due to funding.

4. Quote must be valid for a minimum of 30 consecutive calendar days after the bid closing date. (PLEASE REMEMBER TO UPDATE THE QUOTE VALIDITY DATE ON YOUR SUPERQUOTE SUBMISSION FORM)

5. Quote Price shall be F.O.B destination, including all material costs, labor costs, equipment costs, transportation costs, vehicle costs, shipping costs, supply costs, insurance premiums, rental costs and all applicable taxes.

6. Tax Liability: Both out-of-state and Hawaii bidders are advised the amount bid on this Request for Quotation is subject to General Excise Tax (GET) imposed by Chapter 237, Hawaii Revised Statutes (HRS). Maximum Tax Rate for Maui County is 4.712%. Tax shall be considered included in your total cost quoted.

7. Delivery is required within 30 days after receipt of order (ARO). Do not schedule or make any purchases until the approved Purchase order is provided.

8.Damages incurred during shipment, assembly and/or delivery of goods/products will be the responsibility of the vendor.

9. Upon request the following shall be provided to the University:
a) Itemized quote
b) Information on any past experience with similar projects

10. Site Visit: A site visit is highly recommended.
To schedule a site visit, please contact Julie Powers (juliepow@hawaii.edu). Deadline for site visit is August 18, 2026 at 3pm.

11. Questions shall be submitted to Julie Powers via email only (juliepow@hawaii.edu) by August 18, 2026 by 3pm.

12. Move to be scheduled 2 days ARO (after receipt of order). Awarded vendor shall contact Julie Powers within two (2) days after receipt of order to schedule move.

13. Required documentation before a Purchase Order is issued.
a) Hawaii Compliance Express Certificate of Vendor Compliance
b) Certificate of Liability Insurance (see Special Provisions Attachment)
c) Signed SuperQUOTE award notice
d) Quote itemization (if requested)