Project Description:
MAIN VALVES

To furnish and install two (2) new 6-inch gate valves and one (1) new 8-inch gate valve, including all associated materials, equipment, labor, excavation, restoration, and testing necessary to provide a fully operational water distribution system. The Contractor shall excavate and remove existing asphalt as required to expose the existing water mains and valves at an approximate depth of four (4) feet. Existing valves shall be removed and replaced with new gate valves of the specified size. New valve box risers shall be installed, trenches shall be backfilled, and all disturbed asphalt surfaces shall be restored to their original condition.

The 8-inch gate valve replacement is located at the Kaahumanu Avenue side entry and will require temporary closure of the entry during construction. The main water supply serving the campus shall be shut down for approximately eight (8) hours to facilitate removal of the existing valve and installation of the new valve.

One (1) 6-inch gate valve replacement is located along Kaahumanu Avenue Driveway entering the Noi\\\'i parking area and will require a temporary partial closure of the drive lane during construction. The second 6-inch gate valve replacement is located adjacent to the ADA parking area, requiring the temporary closure of two (2) parking stalls during the duration of the work. Water service interruptions associated with these valve replacements shall be coordinated to minimize impacts to campus operations.

During construction, the Contractor shall provide appropriate traffic control measures, install metal trench plates where required to maintain safe pedestrian and vehicle access, and ensure all work areas are properly secured until permanent restoration is complete. Upon completion of the valve installations, the Contractor shall patch and restore all three excavation areas with new asphalt.

Price shall include all labor, supervision, materials, gate valves, valve box risers, excavation, trenching, removal and disposal of existing valves and debris, backfill, asphalt restoration, traffic control, equipment, tools, transportation, shipping and handling, travel expenses, testing, cleanup, and all applicable taxes and fees necessary to complete the project.

KA ‘ULU SOLAR WATER SYSTEM

To furnish and install a new solar hot water system controller, sensors, control wiring, and associated components, including all labor, materials, equipment, and testing necessary to restore the existing solar hot water system for Ka Ulu Building to full operational condition. The Contractor shall remove and dispose of the existing non-functioning solar controller, roof-mounted sensor, tank sensor, control wiring, and all associated components.

All electrical connections shall be completed in accordance with the manufacturer\\\'s recommendations and applicable codes. Upon completion of the installation, the Contractor shall perform complete operational testing and make any necessary adjustments to verify proper functionality of the solar hot water system and all associated components.

Price shall include all labor, supervision, materials, solar controller, sensors, control wiring, manual timer control boxes, removal and disposal of existing equipment, equipment rental, tools, transportation, shipping and handling, travel expenses, testing, system commissioning, cleanup, and all applicable taxes and fees necessary to complete the project.

KA ‘ULU SOLAR WATER SYSTEM

To remove one (1) existing thermostatic mixing valve and modify the domestic hot water piping system, including all labor, materials, equipment, and testing necessary to restore proper hot water distribution throughout the building. The existing system is equipped with two (2) mixing valves, which currently limit the hot water temperature to approximately 98 degrees Fahrenheit and restrict adequate hot water delivery to the new building.

All work shall be completed in accordance with applicable plumbing codes and industry standards.

Upon completion of the installation, the Contractor shall restore water service, perform operational testing to verify proper hot water circulation and system performance, and restore the work area to a clean and safe condition. Price shall include all labor, supervision, materials, copper piping and fittings, removal and disposal of the existing mixing valve, equipment, tools, transportation, testing, cleanup, and all applicable taxes and fees necessary to complete the project.

LIBRARY BUILDING

To excavate and repair up to ten (10) linear feet of the existing 4-inch sanitary sewer main exiting the Library, including all labor, materials, equipment, and testing necessary to restore the sewer system to proper working condition.

Upon completion of the repair, the Contractor shall backfill and compact the excavation, restore the work area to a clean and safe condition, and dispose of all removed materials and debris. Price shall include all labor, supervision, materials, piping, fittings, cleanout assembly, excavation, backfill, equipment, tools, transportation, testing, cleanup, and all applicable taxes and fees necessary to complete the project.

LIBRARY BUILDING

The Contractor shall provide all labor, materials, tools, and equipment necessary to repair the Library Building downstairs sink plumbing. Plumbing system shall be tested to verify proper operation and ensure there are no leaks upon completion.

IMPORTANT NOTES:
▪︎ Work may involve temporary shutdown of campuswide water service.
▪︎ Work disrupting campus water service may be done after hours.
▪︎ All other work to be done during normal campus hours: Monday - Friday from 7:00 a.m. - 3:30 p.m. Hawaii Standard Time (HST).
▪︎ Must be completed, tested, and certified operational within 90 consecutive calendar days from the date designated in the approved Purchase Order.
▪︎ Vendor must properly dispose of project waste off UHMC campus property.

Special Instructions
1. All vendors are advised to review the Special Instructions and all attachments to this Request for Quotation. Submission of a quote confirms that the vendor has carefully examined these documents, and agrees to the University of Hawaii Terms & Conditions applicable to all Purchase Orders.

ATTACHMENTS:
(1) Technical Specifications
(2) Requirements for Chapter 104 HRS (Wages and Hours) *PREVAILING WAGE MUST BE PAID WHILE ON THIS PROJECT.*
(3) Special Provisions
(4) University of Hawaii Terms & Conditions Applicable to all Purchase Orders
(5) University of Hawaii General Provisions for Construction Request for Quotations
(6) Attachment C Bid Bonds/Performance Bonds
(7) Listing of Joint Contractor and/or Subcontractors
(8) Certification of Compliance with HRS 396-18, Safety and Health Programs
(9) Itemized Quote (Sample)

2. QUOTE VALID FOR: Minimum of sixty (60) consecutive calendar days after the Request for Quotation closing date.

3. BASIS FOR AWARD: Award will be based on the total aggregate amount. Award is subject to availability of funds.

4. REQUIRED DOCUMENTATION FOR AWARD: Vendor receiving the award is required to provide the following documentation before purchase order is issued:

(1) Hawaii Compliance Express Certificate of Vendor Compliance
(2) Certification of Insurance (refer to Special Provisions Attachment 2)
(3) Contractor Licenses Required: C37
(4) Itemization of quote: upon request
(5) Attachment C Bid Bonds/Performance Bonds (as applicable)
(6) Listing of Joint Contractor and/or Subcontractors
(7) Certification of Compliance with HRS 396-18, Safety and Health Programs (as applicable)
(8) Signed Super Quote Award notice

5. QUESTIONS & REQUESTS FOR SUBSTITUTION: shall be submitted via email to Herman Andaya, email handaya@hawaii.edu no later than 12:00 p.m. Hawaii Standard Time (HST), July 15, 2026.

6. SITE VISIT HIGHLY RECOMMENDED: A site visit will be held on July 14, 2026. Please meet Herman Andaya at the Operations & Maintenance Building at 9:00 a.m. The initial inspection is to identify and examine the conditions and to be aware or satisfied as to the character and amount of work to be performed as called for by the specifications. No additional allowance will be granted because of lack of knowledge of such conditions.

7. Project shall be completed within 90 consecutive calendar days from the date designated in the approved Purchase Order.

8. Inclusion of terms and conditions may be grounds for disqualification.

9. WARRANTY: The material furnished shall be new in accordance with the technical specifications. Used or refurbished goods will not be accepted. Contractor shall warrant that all goods furnished under this contract shall be guaranteed for the Manufacturer\'s Standard Warranty from the date of installation. Contractor shall replace and/or repair any defective goods at no cost to the University during the warranty period, provided such defects are not due to abuse or negligence on the part of the University.

10. Quote shall include all labor, materials, tools, equipment, shipping and handling, transportation, freight, travel expenses and applicable taxes and fees necessary to complete the project in accordance with the project description and attached documents.