Bid Date: 2026-07-16

Project Description:
Maui College Library Materials Relocation Project

Scope of Services

Moving services are required to relocate approximately 256 Boxes of books, periodicals, archives, and other sensitive and fragile library materials, along will 17 tables:

* Origin: Ka Lama Building, Room 108

* Destination: Library Building, Main Floor (designated as the \\\\\\\"2nd Floor\\\\\\\" in Attachment 6)

* Location: University of Hawaii Maui College, 310 W. Ka\\\\\\\'ahumanu Ave., Kahului HI 96732

The vendor shall provide all labor, supervision, transportation, equipment, packing materials, and related services necessary to complete the relocation safely and efficiently.

Phase I - Building-to-Building Relocation Services

The selected vendor shall:

* Relocate approximately 256 boxes of library materials and 17 tables to the Library Building Main Floor or nearby discard area, as directed by Library staff.

* The Beige Cabinet in Ka Lama room 107 returns to Ka Lama room 108 as directed by Library staff.

* Use vendor-provided equipment and vehicles suitable for transporting sensitive and fragile library materials.

* Protect all materials during handling and transit, including protection from weather conditions such as rain and high winds.

* Repack items, if necessary, to ensure safe and secure transport.

* Supply all required packing materials, including but not limited to:

○ Durable moving boxes

○ Packing paper

○ Tape

○ Protective wrapping materials

* Arrange and place boxes in the exact order and designated locations identified in the Library Main (2nd) Floor Diagram (Attachment 6).

* Exercise care to maintain the organization and integrity of all library materials throughout the move.

* Remove and properly dispose of all packing materials and debris upon completion of the relocation.

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Phase II - Internal Relocation Services

* Anticipated timeframe for relocation of the following shall be subject to final confirmation by UH Maui College Library representative, Shannon Alueta:

○ 256 boxes from the Library Main Floor (2nd Floor) to the 3rd Floor via stairs only; elevator is unavailable

○ Repack items, if necessary, to ensure safe and secure transport.

○ Supply all required packing materials, including but not limited to:

* Durable moving boxes

* Packing paper

* Tape

* Protective wrapping materials

○ 6 of the 17 tables from the Library Main Floor (2nd Floor) to the 3rd Floor via stairs, elevator is unavailable.

○ 11 of the 17 tables will remain on the Library Main Floor (2nd Floor) but will be placed in accordance with the Phase II: Draft Diagram of UHMC Library 2nd & 3rd Floor.

* Project completion estimated date is subject to final confirmation and scheduling coordination with Shannon Alueta.

Additional Information

* Attachment 4: UHMC Campus map, route depicted

* Attachment 5: Library Front Entrance photo showing the delivery location

* Attachment 6: “Phase 1: Draft Diagram of UHMC Library 2nd floor” is provided to ensure boxes and tables are placed in the exact same sequence and arrangement upon arrival during Phase I.

* Attachment 7: “Phase II: Draft Diagram of UHMC Library 2nd & 3rd floor” is provided to ensure boxes and tables are placed appropriately during Phase II.

* Vendor shall coordinate scheduling and access requirements with UH Maui College representatives prior to the move date.

Special Instructions
Vendors are advised to review all the special instructions and specifications carefully and thoroughly.

1. The submittal of a quote shall be considered as acceptance of the specifications as published, as well as agreement to the University of Hawaii Terms and Conditions, Applicable to All Purchase Orders. (Attachment #2)

Attachment 1: Special Provisions (includes insurance requirements and Sample Certificate of Insurance).

Attachment 2: University of Hawaii Terms and Conditions Applicable to all Purchases Orders 2025.

Attachment 3. Quote Itemizations Sample

Attachment 4. UHMC Campus map, route depicted

Attachment 5. Library Front Entrance photo showing the delivery location

Attachment 6. Phase I: UHMC Library Second Floor Diagram

Attachment 7. Phase II: UHMC Library 2nd & 3rd Floor Diagram

2. Hawaii Compliance Express: Quotes of $2,500 or more will require a Certificate of Vendor Compliance in compliant status before purchase order is issued (HRS 103D-310(c) as the University of Hawaii must verify compliance with all laws governing entities doing business in the State of Hawaii. If a vendor does not have a compliant certificate, the vendor\\\\\\\'s quote will be disqualified, and the next lowest quote will be considered. For more information, refer to https://vendors.ehawaii.gov/hce/.

3. Award will be in aggregate and subject to availability of funds. The award of contract, if awarded, shall be made to the lowest responsive and responsible bidder on the Total Price. The University of Hawaii reserves the right to cancel the Request For Quotation due to funding.

4. Quote must be valid for a minimum of 60 consecutive calendar days after the bid closing date.

5. Quote Price shall be F.O.B destination, including all material costs, labor costs, equipment costs, transportation costs, vehicle costs, shipping costs, supply costs, insurance premiums, rental costs and all applicable taxes.

6. Tax Liability: Both out-of-state and Hawaii bidders are advised the amount bid on this Request for Quotation is subject to General Excise Tax (GET) imposed by Chapter 237, Hawaii Revised Statutes (HRS). Maximum Tax Rate for Maui County is 4.712%. Tax shall be considered included in your total cost quoted.

7. Phase1: Delivery is required within 30 days after receipt of order (ARO). Do not schedule or make any purchases until the approved purchase order is provided.

Phase II: tentative completion 120 days after receipt of the purchase order (ARO).

8. Damages incurred during shipment, assembly and/or delivery of goods/products will be the responsibility of the vendor.

9. Upon request the following shall be provided to the University:
a) Itemized quote
b) Information on any past experience with similar projects

10. Site Visit: A sit visit is highly recommended.
To schedule a site visit, please contact Shannon Alueta (salueta@hawaii.edu). Deadline for site visit is July 1, 2026.

11. Questions shall be submitted to Shannon Alueta via email only (salueta@hawaii.edu) by July 2, 2026.

12. Required documentation before a Purchase Order is issued.
a) Hawaii Compliance Express Certificate of Vendor Compliance
b) Certificate of Liability Insurance (see Special Provisions Attachment)
c) Signed SuperQUOTE award notice
d) Quote itemization (if requested)