Project Description:
(Qty 2) This project entails the provision of labor, materials, equipment, disposal, and installation services for the replacement of two existing ceiling suspended ductless split-system units that serve one classroom.

30,000 BTU Ceiling
Suspended Split System

**Indoor Unit Model:**
ABUH30KUAS (or equivalent, which must be approved via email by Hawaii Community College).
**Outdoor Unit Model:**
AOUH30KUAS1 (or equivalent, which must be approved via email by Hawaii Community College)
**Scope of Work**
- Removal and responsible disposal of two existing indoor ceiling suspended units.
- Removal and responsible disposal of two existing outdoor condensing units.
- Supply and installation of two new 30,000 BTU ceiling suspended systems.
- Installation of new mounting hardware and supports as required.
- Installation or replacement of refrigerant line sets as necessary.
- Installation of new control wiring and electrical whip connections.
- Connection and testing of the condensate drain line.
- Execution of a nitrogen pressure test.
- Performing vacuum evacuation in accordance with manufacturer specifications.
- Verification of refrigerant charge.
- System start-up and operational testing.
- New digital wall mount thermostat.
- Confirmation of proper airflow, temperature split, and condensate drainage.

- Final commissioning of the system.
Unit shall be backed by a comprehensive factory warranty, which includes a 10-year warranty on the compressor, a 10-year warranty on parts, and a 1- year warranty on labor.

Special Instructions
1. All Offerors shall review the following attached documents before submitting a quotation, and any bid awarded shall comply with the terms of these documents.
a. Attachment 265.2 Insurance Requirements
Note: Since vendor will be supplying materials and services and not renting any premises, “Damage to Rented Premises” insurance in the amount of $250,000 is NOT required.
b. Terms and Conditions for POs

2. All bidders must physically inspect the job site located at Hawaii Community College in Hilo, at 1175 Manono Street. To arrange an inspection, contact the facilities manager Steve Capeder at Capeder@hawaii.edu. Any bids submitted by vendors who did not physically inspect the job site via appointment with the facilities manager will be disqualified.

3. Submitted bids shall include all material and non-material costs, labor costs, equipment costs, foreign taxes, transportation costs, vehicle costs, air freight costs, shipping costs, supply costs, mobilization costs, insurance premiums, warranty costs, administrative support costs, rental costs, overhead costs, expediting fees and all applicable taxes (Federal and State) delivered FOB destination: Hawaii Community College, Bldg #322, 200 W. Kawili Street, Hilo HI 96720.

4. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for Hawaii Island. The GET is not applied to shipping or delivery charges.

5. Damages incurred during shipment, assembly and/or delivery of goods will be the responsibility of the vendor

6. All requisitioner inquiries to the bidders shall be answered within 24 hours. If inquiries are not answered within 24 hours, the requisitioner reserves the right to award the next lowest bidder.

7. Award is subject to availability of funds.

8. Upon award of the request for quotation, the winning bidder must be able to provide Certificate of Vendor Compliance (Under HRS 103D-310(c), for purchases of $2,500 or more, the University of Hawaii must verify vendor compliance with all laws governing entities doing business in the State of Hawaii.) For information relating to registering and obtaining the Certificate of Vendor Compliance, please access the following website: https://vendors.ehawaii.gov/hce/splash/welcom.html

9. Should the bidder require any of the following, their bid may be disqualified: 1) Taking exception to any of the specification, terms or conditions in the RFQ, or UH purchase order (see attached Terms & Conditions for all POs); 2) Placing condition on the furnishing of the items offered; 3) Inclusion of a quotation or order form containing additional specifications, terms or conditions; and 4) Referencing external documents containing additional specification, terms or conditions.

10. Bid will be awarded in aggregate, not by line item.

11. Quote must be valid for 90 days to allow for internal approvals and processing time.

12. If vendor wishes to substitute the designated unit with a unit deemed to be \"equivalent\" to the listed unit, they must get approval that the unit is deemed equivalent. Such approval can be done via email to CAPEDER@HAWAII.EDU.