Project Description:
To Furnish, Deliver, and Install One (1) Each New Electronic Eight (8) Key Cabinet
The electronic key cabinet should include the following minimum specifications:
1) Overall Length: between 24 inches - 26 inches
2) Overall Width: between 11 inches - 13 inches
3) Overall Height: between 8 inches - 9 inches
4) Weight: 32 lbs - 34 lbs
5) 16-gauge powder-coated stainless steel
6) 1.5mm (0.06”) thick housing
7) 2.5mm (1.10”) thick lock door with window
8) 110V power through outlet or hardwired
9) Backup battery 12 VDC / 2.3 Ah, 24-48 hours functionality
10) PIN code authentication
11) RFID fob authentication
12) Proximity card authentication (including most existing access control cards)

To Furnish, Deliver, and Install One (1) Each New Forty-eight (48) Electronic Key Cabinet
The electronic key cabinet should include the following minimum specifications:
1) Overall Length: between 24 inches - 26 inches
2) Overall Width: between 26 inches - 28 inches
3) Overall Height: between 8 inches - 9 inches
4) Weight: 56 lbs - 60 lbs
5) 16-gauge powder-coated stainless steel
6) 1.5mm (0.06”) thick housing
7) 2.5mm (1.10”) thick lock door with window
8) 110V power through outlet or hardwired
9) Backup battery 12 VDC / 2.3 Ah, 24-48 hours functionality
10) PIN code authentication
11) RFID fob authentication
12) Proximity card authentication (including most existing access control cards)

Special Instructions
1. All vendors shall review the attached documents before submitting a quotation.

(1) Special Provisions
(2) University of Hawaii Terms & Conditions Applicable to All Purchase Orders

2. Hawaii Compliance Express: Bids of $2,500 or more will require a Certificate of Vendor Compliance in compliant status at time of award (HRS 103D-310(c). If a vendor does not have a compliant certificate, the vendors bid will be disqualified, and the next lowest bid will be considered.

For more information, refer to: https://vendors.ehawaii.gov/hce/

3. Questions shall be submitted via email to Herman Andaya, handaya@hawaii.edu by 3/11/2026 12:00pm Hawaii Standard Time (HST).

4. Quote must be valid for a minimum of 30 days after the Request for Quotation closing date.

5. Award will be based on the total aggregate amount. Award is subject to availability of funds.

6. Price shall be F.O.B. destination, including all shipping, handling, transportation costs, assembly, on-site installation service, limited warranty, and applicable taxes “ Hawaii General Excise Tax (GET): maximum allowable for Maui is 4.712% to:

University of Hawaii, Maui College
Operations and Maintenance-Herman Andaya
310 W Kaahumanu Ave
Kahului, HI 96732

7. Delivery is required within 60 consecutive calendar days after receipt of order (ARO).

8. Damages incurred during shipment, assembly and/or delivery of goods/products will be the responsibility of the vendor.

9. The return and replacement of defective goods/products will be the responsibility of the vendor to make the arrangements with the shipping company. All shipping expenses shall be paid by the vendor.

10. Goods/products must be new with the Manufacturer’s standard warranty. Used and/or refurbished goods will not be accepted.

11. Upon request, the following documents shall be provided to the University:

(a) Manufacturer literature or brochure with technical data and illustrations of the product being offered.
(b) Warranty information for the proposed unit.

12. Vendor receiving the award is required to provide the following documentation before a purchase order is issued. Note: Do not make any purchase until the approved purchase order is provided.

(1) Hawaii Compliance Express Certificate of Vendor Compliance
(2) Certificate of Liability Insurance (refer to Special Provisions Attachment 1)
(3) Signed Superquote Award notice