Project Description:
Qty = 12
Quarterly maintenance of all HVAC equipment at the Palamanui Campus site location at 73-4255 Ane Keohokalole Hwy, Kailua-Kona HI. Service to be conducted on a monthly rotating schedule of the campus split into 3 sections whereby equipment is serviced on a quarterly basis. (See attached equipment listing and service specifications)

Qty = 4
Quarterly maintenance of HVAC equipment at the Nursing Lab located at 79-1019 Haukapila Street, Kealakekua, HI (See attached equipment listing and service specifications)

Special Instructions
Location of service will be at the Hawaii Community College-Palamanui Campus located at 73-4255 Ane Keohokalole Highway in Kailua-Kona above Keahole Airport.

Hawaii Community College-Palamanui has around the clock 24 hour campus security to ensure that there will be a person on campus when services are performed.

Bid to include costs for material, labor and taxes. Source of funds will be based on available funding.

The Hawaii General Excise Tax (GET) shall not exceed 4.712% for Hawaii Island. The GET is not applied to shipping or delivery charges.

All requisitioner inquiries to the bidders shall be answered within 24 hours. If inquiries are not answered within 24 hours, the requisitioner reserves the right to award the next lowest bidder.

Upon award of the request for quotation, the winning bidder must be able to provide a Certificate of Vendor Compliance (under HRS 103-310, for purchase of $2,500 or more, the University of Hawaii must verify vendor compliance with all laws governing entities doing business in the State of Hawaii). For information relating to registering and obtaining the Certificate of Vendor Compliance, please access the following website: https://vendors.ehawaii.gov/hce/splash/welcome.html

Should the bidder require any of the following, their bid may be disqualified. (1) Taking exception to any of the specifications, terms, or conditions contained in the RFQ or UH Purchase Order. (2) Inclusion of a quotation or order form containing additional specifications, terms, or conditions.

Purchaser reserves the right to reduce or delete specific items to maintain budget limits. Contractor can arrange a site visit with Rachel Louis at (808)969-8847 to obtain all field information required to complete the work. Contractors shall fully understand the scope of work prior to submission of a bid as to the existing conditions and limitation s under which the work is to be performed.

Vendor must be a licensed contractor with current professional vocational licensing certificate

Vendor must have flexibility in coordinating service schedules with college to ensure minimal disruption to class scheduling.

Addendum
08/08/25
Change frequency of service noted on attachment Service Specifications and Frequency under heading Indoor Fan Coil Units for bullet point Clean Drain lines (Annually) change to (Quarterly).
Add under heading Air Ducts and vents new bullet point. Clean supply vents (Annually).

08/12/25
Modify bullet point noted under Service Specification & Frequency- Cooling/Air Conditioning- Indoor Fan Coil Units- 3rd bullet to read as follows:
Checking and monitoring refrigerant levels as necessary.