Project Description: 4.5 kW General Purpose ZERO Emission Sustainable Solar Power Generator (Must meet specifications).

Notes
Must receive the equipment in Hilo, Hawaii by the delivery date June 23, 2025.

Special Instructions
TO AVOID ANY CONFUSION, PLEASE READ THE “SPECIAL INSTRUCTIONS” AND ADDITIONAL SPECIFICATIONS AS ATTACHED IN ITS ENTIRETY.

Price must include all taxes, handling and shipping charges delivered to destination: Hawaii Community College; Engineering Technology, 1175 Manono Street, Bldg 391-24 (Manono Campus), Hilo, Hawaii 96720. Please coordinate delivery with instructor, Paul Agamata or leave a message(808) 934-2670. ANY QUESTIONS OR CONCERNS PLEASE EMAIL JAMIE at jamie.pagan@hawaii.edu and she will forward your message to instructor, Paul Agamata.

Vendor must guarantee delivery by “Date Required”. Please do not submit a bid if you cannot make delivery by 120 days ARO (after receipt of order). Quote to be valid for 30 days. Vendors must bid on all items as award will be based on aggregate quote. Items provided is new with standard warranty, to include but not limited to parts and labor and all workmanship and materials of equipment furnished under this contract shall be guaranteed from the date of acceptance and local authorized repair & maintenance, troubleshooting service to be provided within one business day of call.

Vendor shall replace and/or repair any defective workmanship and/or materials at no cost to the college. Please provide the operations and service manuals for reference. Bids on items “equivalent to” or “similar to” the requested product may be considered, however, a detailed list of the product and specifications must be provided in order for substitution to be considered. Please email your substitution to jamie.pagan@hawaii.edu by April 08, 2025, 4:00 p.m. in order for items to be considered. Vendor to setup and provide removal of the equipment being replaced within two days of arrival. Vendor provides On-site Training within one business day of setup. Please provide the operations and service manuals for reference.

Award is subject to availability of funds. Purchaser reserves the right to cancel purchase if funds are unavailable due to unforeseen matters. The Purchaser reserves the right to determine equivalency, and may increase, reduce, or delete the item to maintain budget limits. Goods to be received in satisfactory condition. Any damages to equipment during shipment and delivery of goods will be the responsibility of the vendor.

Should the bidder require any of the following, their bid may be disqualified.
1) Taking exception to any of the specifications, terms or conditions contained in the RFQ, or UH purchase order.
2) Placing conditions on the furnishing of the equipment offered.
3) Inclusion of a quotation or order form containing additional specifications, terms or conditions.
4) Referencing external documents containing additional specifications, terms or conditions.

NOTE: Upon award of SuperQuote, winning bidder must be able to provide Certificate of Vendor Compliance. (Under HRS 103D-310(c), for purchases of $2,500 or more, the University of Hawaii must verify vendor compliance with all laws governing entities doing business in the State of Hawaii.) For information relating to registering and obtaining the Certificate of Vendor Compliance, please access the following website: https://vendors.ehawaii.gov/hce/splash/welcome.html. The Certificate of Vendor Compliance must be available at the time of award or award will go to the next low bidder who meets specifications.